All businesses discard sensitive and confidential records, but many still rely on paper shredders to do so. Unfortunately, they’re not as secure or efficient as they appear to be. If you’re wondering why, here are several reasons to ditch your paper shredder:
Your Time is Valuable
As a business owner, you have multiple responsibilities. The key to success is using your time wisely, but Feeding documents into a shredding machine is maddeningly unproductive, pulling valuable employees away from their core responsibilities to shred paper. First, staples and paperclips must be removed from every document. Than, files must be separated into small portions so the machine doesn’t jam. Using a paper shredder is arduous and time-consuming.
Ditching your paper shredder for a recurring shredding service helps you stay productive. With recurring shredding, your documents are regularly shredded at your business on a set schedule. Based on your document disposal needs and preferences, your documents are collected weekly, bi-weekly, or monthly for on-site mobile shredding or secure transport to a shredding plant. Either way, you gain a privacy protection solution and more time to focus on revenue-generating work.
Privacy Protection Is a Must
Identity theft and business fraud are major risks for businesses big and small. Breaches of private information can lead to lawsuits, fines and damage to your brand. Shredding documents with your paper shredder doesn’t prevent the risks of identity theft and business fraud. Sensitive documents are too often left in piles on desks or next to the paper shredder, available to anyone walking by. Even if documents are shredded immediately, the shredded paper lands in a dumpster where it’s free for anyone to take and see what they can make of it.
A shredding service guarantees privacy protection. Locked shred bins and consoles facilitate prompt disposal of sensitive documents while preventing unauthorized access to them. Your information stays secure until your containers are collected. Trained, background-screened professionals collect, transport and destroy your documents within a strict chain of custody. A Certificate of Destruction is issued at the time of destruction, showing your company’s compliance with state and federal privacy laws.
When it comes to optimizing profitability, every penny counts. Paper shredders may be cheap to buy initially, but over time, their costs get out of hand. When you consider the time employees spend shredding and the costs of operating and maintaining the machines, paper shredders don’t save money, but in fact cost far more in time, money and data breach risk than you might imagine.
A shredding service helps your dollars go further. Locked bins and consoles are delivered to your business at no charge. Your employees drop sensitive documents into these secure collection containers in a fraction of the time it takes to use a paper shredder, and they’re instantly secured against prying eyes, theft and fraud.
Patriot Shredding provides shredding solutions for businesses in DC, Maryland, and Virginia. If you’re ready to ditch your paper shredder, we can help! For more information, please call us at 240-206-6030 or complete the form on this page.